Privacy policy

Polpharma Biologics Group is committed to protecting your privacy and personal data. This document contains detailed information on the processing of personal data of users of this website (hereinafter referred to as the "Website"), people we contact in the course of our activities and people who have agreed to receive marketing content.

 

1. Data Controller 

The joint controllers of your personal data processed on the website are:

• Polpharma Biologics S.A. based in Gdańsk, ul. Trzy Lipy 3, 80-172 Gdańsk, Poland

• Polpharma Biologics Utrecht B.V., Yalelaan 46, 3584 CM Utrecht, The Netherlands

• Polpharma Biologics Group B.V., Herengracht 458, 1017 CA, Amsterdam, The Netherlands;

hereinafter jointly referred to as the "Joint Controllers".

If you contact one of the above Joint Data Controllers, that entity will become the independent controller of your personal data.

 

2. Data Protection Officer

We have appointed a Data Protection Officer. This is the person you can contact in all matters relating to the processing of personal data and the exercise of your rights related to data processing. You can contact the inspector as follows:

• by mail to the following address: ul. Trzy Lipy 3, 80-172 Gdańsk, Poland;

• by e-mail: iod@polpharmabiologics.com. 

 

3. Scope of processed data

Your personal data may be processed by the Joint Controllers to the following extent:

• data provided by you to us for contact purposes (such as: name, surname, e-mail address, telephone number, entity on behalf of which you are writing the message);

• IP address and data relating to your activity on the Website (e.g. date and time of access to the Website, name and URL of the file accessed, amount of data transferred, identification data of the browser and operating system used). 

The need for you to provide personal data does not result from any legal or contractual obligations, but failure to disclose them may in some cases cause difficulties or prevent you from using certain functionalities of the Website or from contacting us.

 

4. The purposes of personal data processing and the legal basis for processing

The purpose of processing the personal data of users of the Website is:

• enabling the use of the Website and performing activities related to the administration of the Website – the legal basis for processing is our legitimate interest in ensuring the proper functioning of the Website;

• analysis of your activity on the Website, including the creation of statistics – the legal basis for processing is your consent.

• ensuring greater functionality and personalisation of the Website – the legal basis for processing is your consent.

• advertising personalisation – the legal basis for processing is your consent.

The purpose of processing personal data of persons contacting us, including via a dedicated contact form, is:

• enabling you to communicate with each of the Joint Controllers and providing answers to your questions – the legal basis for processing is our legitimate interest in being able to contact people interested in our activities;

• determining, pursuing or defending against claims that may arise in connection with the use of the Website – the legal basis for processing is our legitimate interest in being able to defend against claims or pursue claims;

• taking steps to start cooperation with you (e.g. by sending a message by e-mail) – the legal basis for processing is our legitimate interest in being able to establish business relations.

The purpose of processing personal data of persons who have agreed to receive marketing content is:

• sending you marketing content – the legal basis for processing is the consent you expressed by subscribing to our newsletter.

 

5. Retention period for personal data

Personal data will be stored for as long as necessary to achieve the purposes for which they were collected. This means that the period for which your personal data will be stored will vary depending on the purpose for which the personal data is processed.

As a rule, your data obtained in connection with the use of the Website and processed for the purposes indicated in section 4., will be stored until our legitimate interest is fulfilled or you effectively object to the processing of your data (whichever comes first).

In the case of processing your data obtained for the purpose of establishing contact with any of the Joint Controllers, the data will be stored for the period necessary to provide you with a response.

If your data is processed on the basis of your consent, we will process your data until you withdraw your consent, unless the purpose of processing ceases earlier (e.g. we stop sending commercial information electronically).

 

6. Recipients of personal data

The Joint Controllers may transfer your personal data to the following categories of recipients: 

• service providers, i.e. external entities that help us run our business (including IT service providers, entities providing advisory and legal services), with whom we have concluded appropriate agreements regulating the processing of your data;

• public authorities authorised to process such data under applicable law;

• other entities from the Polpharma Biologics group - to the extent necessary to achieve the purposes described above.

Recipients of personal data may be resident or based in countries outside the European Union ("EU") or the European Economic Area ("EEA"). Transfers of personal data outside the EU or EEA are either to countries that the European Commission has determined guarantee an adequate level of data protection or with adequate safeguards. In such cases, you may request a copy of these appropriate safeguards or an indication of the location where your data was shared by contacting us as indicated in section 2 above.

 

7. Your rights related to the processing of personal data

In connection with the processing of personal data, you have the right to: 

• obtain access to personal data, 

• receive a copy of your personal data, 

• correct or rectify any data that is incorrect or incomplete, 

• request the deletion of data or the restriction of their processing,

• withdraw consent to the processing of personal data,

• object to the processing of personal data,

• transfer data, i.e. the right to receive your personal data from us in a structured, commonly used and machine-readable format. You can send this data to another data controller or request that we send your data to another controller. However, we will only do so if such transmission is technically possible. You only have the right to transfer personal data that we process based on your consent.

Where personal data is processed on the basis of our legitimate interest, you have the right to object to such processing at any time for reasons relating to your particular situation. 

To the extent that your data is processed on the basis of consent, you have the right to withdraw your consent to data processing at any time. Withdrawal of consent does not affect the lawfulness of processing based on your consent before its withdrawal.

To exercise the above rights, please contact us at the address indicated in section 2.

Furthermore, you have the right to lodge a complaint with the President of the Office for Personal Data Protection (https://www.uodo.gov.pl/ ul. Stawki 2, 00 - 193 Warsaw) or the Netherlands Data Protection Authority (https://www.autoriteitpersoonsgegevens.nl/, Autoriteit Persoonsgegevens, PO Box 93374, 2509 AJ DEN HAAG, The Netherlands). 

 

8. Security

In order to protect your personal data against unauthorised use, processing, acquisition and modification, the Joint Administrators apply adequate and state-of-the-art security measures. 

Your use of the website does not involve any particular risks other than the normal risks associated with using the Internet. However, we recommend that you exercise caution and use appropriate software, especially antivirus and firewall protection.

 

9. Cookies

Detailed information about cookies used on the Website can be found in Cookie Policy.